Article 1 – Applicability & Definitions
1.1 These terms are applicable to participants of any event organized, hosted, or otherwise facilitated by Erasmus Student Network Amsterdam
1.2 In these terms, Erasmus Student Network Amsterdam consists of members of the Executive Board and volunteers organizing the event concerned.
1.3 In these terms, a participant is a visitor of any event organized, hosted, or otherwise facilitated by Erasmus Student Network Amsterdam.
1.4 In these terms, an event is every activity organized by Erasmus Student Network Amsterdam for participants.
Article 2 – ESNcard
2.1 An ESNcard holder is an individual who possesses an ESNcard.
2.2 To be eligible to buy an ESNcard from Erasmus Student Network Amsterdam, an individual must be:
either a volunteer of Erasmus Student Network Amsterdam, an international student following one or multiple courses at either University of Amsterdam or the Amsterdam University of Applied Sciences or an international student doing an internship in the Netherlands.
2.3 An ESNcard is valid for one year after the date of purchase.
2.4 If a participant loses their ESNcard they can purchase a new one for full price.
Article 3 – Ticket Sale Policy
3.2 Buyers of a ticket are allowed to resell their ticket to another person, under the following conditions:
– Erasmus Student Network Amsterdam assumes no responsibility for the transfer of tickets. Transferring tickets is at the buyer’s and seller’s own risk.
– Resale of tickets is not allowed for the introduction week events.
Article 4 – Event obligations
4.1 It is forbidden for participants to bring and use fireworks, (fire)arms, other weapons, dangerous objects, drugs, or any other illegal objects to an event. Erasmus Student Network Amsterdam will determine whether an object is dangerous or not. Bringing alcohol is forbidden unless specifically stated otherwise.
4.2 Participants are obligated to obey the directions and/or regulations expressed by Erasmus Student Network Amsterdam, its organizing partners, venue staff, the security guards, or any other authority. Should a participant not comply with these directions and/or regulations, or should they be guilty of endangerment, intoxication, threatening and/or violence, this will result in the automatic exclusion for the remainder of the event and possible exclusion from one or more future events.
4.3 Participants are obligated to take note of and respect the Code of Conduct.
Article 5 – Cancellation policy
5.1 Once an order has been paid, Erasmus Student Network Amsterdam will only refund a ticket under extraordinary circumstances or those circumstances mentioned in Article 5.2 and 5.3. Extraordinary circumstances are discussed by the Executive Board on a case-by-case basis. The decision will be final and not open for discussion.
Example of an extraordinary case for a refund: accidentally buying 2 tickets to the same event
5.2 Erasmus Student Network Amsterdam reserves the right to reschedule an event to an earlier/later date or to cancel it in the case of any circumstances beyond the control of Erasmus Student Network Amsterdam such as strikes, public health conditions, fire, weather conditions, and instructions by government authorities or higher education institutions.
5.3 Erasmus Student Network Amsterdam reserves the right to reschedule or cancel an event when they see fit. Due to financial constraints or other circumstances.
5.4 It is not possible to request a refund for the introduction week event.
Article 6 – Liability and damage
6.1 A participant will be held liable for all the damage under any circumstance for the occasion of or concerning the (build-up or break-down of an) event, caused by themselves to other visitors of the event, to employees, to possessions of Erasmus Student Network Amsterdam, third parties hired by Erasmus Student Network Amsterdam, to the location or any accessory of the locations of the event, or to anything else that is in the location of the event.
6.3 The participant will indemnify Erasmus Student Network Amsterdam from any claims from third parties concerning the damage that was caused by the participant.
6.4 In the case of conflict between the Terms & Conditions of Erasmus Student Network Amsterdam and the Terms & Conditions of a host of the event, the Terms & Conditions of the host take precedence.
Article 7 – Intellectual property & copyright
7.1 Erasmus Student Network Amsterdam is permitted to take and publish photos and/or videos of an event.
7.2 Upon entering an event location, the participant and any other volunteers in service of Erasmus Student Network Amsterdam give permission to publish these promotional images.
7.3 Erasmus Student Network Amsterdam holds the copyright to photos and/or videos of an event that are published. All photos and or videos Erasmus Student Network Amsterdam takes are the intellectual property of Erasmus Student Network Amsterdam and cannot be altered without the explicit consent of Erasmus Student Network Amsterdam.
7.4 Erasmus Student Network Amsterdam holds the right to remove photos and/or videos of an event that are published. Photos and/or videos of an event will only be published after careful examination.
7.5 Any person depicted in the photos and/or videos has the right to request the removal of said published material by sending an email to firstname.lastname@example.org